Prevention refers to all the measures taken to keep any situation from worsening or becoming hazardous. While it’s good and pleasant to discuss the proposed activities, the decor or the catering for the event, sitting down with a professional to assess the risks associated with it is an absolute necessity. It’s also one of your legal duties as the event host and enables you to be more relaxed before and during the event.
Accident prevention calls for setting up a passive and active system beforehand, capable of detecting the slightest problem. Outbreaks of fire, flooding, outages, falls … the safety of the premises must be fully ensured to remove all risks to the guests.
Security is a matter of preventing deliberate acts that may endanger people. Whenever people gather together, two aspects must be considered. Firstly, exogenous risks such as the possibility of unwanted or uninvited persons getting into the premises. Then, endogenous risks, with the ability to overpower any person who might become dangerous, which require specific competencies.
This is quite simply about observing what people are doing. CCTV is now used for this purpose. Once there are no loopholes in the surveillance grid of a site, all the other safety and security measures can be taken. It allows professionals to respond more quickly and remotely with suitable measures.
It is obvious, so much so that we forget it. And yet, the gathering of dozens or even hundreds of persons calls for adequate infrastructure to guarantee hygiene in the premises. Another point to be considered is food safety: a cold chain system, the quality of the products and of the service. If there are any shortcomings, the consequences can be seen the very next day, leaving the guests with indelible and distasteful memories.
6. First aid
First aid relates to all the methods used to assist those in distress. For any gathering, an efficient first aid system is a must. Cuts and injuries can occur at any time. And then there are heart attacks for instance, where the rescue unit, defibrillators and medics can save lives.
In a seminar, where important decisions are taken and breaking announcements are made, confidentiality is essential. It ensures that information can be accessed only by the persons authorised to do so. Some premises are not adapted for this as they were not designed for this purpose, to say nothing of Wi-Fi networks put together by amateurs giving access to people who are not part of the event. Lack of confidentiality – for example, the leaking of information to the press or to competitors – can cost you dearly.